The Complete Guide to Music for Coffee Shops
Find the right sound, the legal way, for your coffee shop
Great coffee is just one part of the perfect cafe experience. The other? The sound. The right music for coffee shops does more than fill the silence. It builds your brand, encourages customers to stay longer, and can even make your coffee taste better.
But you can’t just plug in a phone and open Spotify. Using personal streaming accounts for your business is illegal and can lead to massive fines.
This guide explains how to find the perfect, fully-licensed music for your coffee shop. We will cover the legal rules, what to look for in a service, how much it costs, and the technical gear you’ll need.
Why Your Choice of Music for Coffee Shops Matters
Music is a key part of your shop’s identity. A quiet, focused shop might play soft instrumental jazz or lo-fi beats. A busy, high-energy cafe may prefer upbeat indie or folk. The right sound attracts the right crowd.
- It Sets the Vibe: Music is the fastest way to signal your brand. Is your shop modern, rustic, or classic? Your music should match.
- It Affects Dwell Time: Good background music can make customers feel more relaxed and comfortable. This encourages them to stay longer and order that second drink.
It Manages Energy: You can use music to control the shop’s flow. Play calmer, slower music during the morning focus hours. Then, switch to more upbeat tracks during a busy lunch rush.
The Legal Side of Music for Coffee Shops: A Simple Guide
This is the most important part. You cannot use personal music apps like Spotify, Apple Music, or Amazon Music in your coffee shop.
Why? Those services are licensed only for personal, private listening. When you play music in your business, it’s considered a “public performance.” For that, you need a different set of licenses.
What Are PROs (ASCAP, BMI) and Why Do They Matter?
Performing Rights Organizations (PROs) protect musicians and songwriters. The main ones in the U.S. are ASCAP, BMI, SESAC, and GMR. Their job is to collect license fees from businesses and pay that money (royalties) to the artists.
If you play unlicensed music, these groups can send agents to your shop. They can fine you for every song played. Fines can run from hundreds to thousands of dollars.
A dedicated business music service handles all of this for you. Your subscription fee includes all the licensing costs for ASCAP, BMI, and the others. This keeps you safe and legal.
Make an informed choice! Compare music providers for your business on our Compare Page—free and simple.
What's the Best Vibe? Finding Your Coffee Shop Music Style
The “best” music for coffee shops depends on your brand. But here are a few popular genres that work well:
- Indie and Folk: Acoustic, thoughtful, and modern. Great for a relaxed, authentic feel.
- Lo-Fi and Chillhop: Instrumental hip-hop beats. Perfect for a younger crowd and customers who are working or studying.
- Jazz and Blues: A timeless classic. Instrumental jazz is great for focus, while blues adds a bit of soul.
- Eclectic and World: Shows your shop has a unique personality.
- Classical: Can create a calm, focused, and upscale atmosphere.
The key is variety. Avoid sharp changes in genre or volume. Your music should be a pleasant background, not a distraction. Many services let you schedule playlists, so your music can change with the time of day.
Comparing Services: How to Pick Your Music for Coffee Shops
Since you can’t use Spotify, you’ll need a “Music for Business” service. There are many companies like Soundtrack.io, CloudCover Music, Sound Machine, and others to choose from. What options should you consider?
- Price: How much is the monthly fee? Are there discounts for paying yearly?
- Library Size: How many songs do they have? Do they have the artists and genres you want?
- Curation: Do they offer pre-made playlists? Can you create your own? Do they use AI to suggest songs?
- Hardware: How does it play? Do you use an app on an iPad or computer? Or do they send you a small, dedicated “streaming box” to plug in?
- Offline Mode: What happens if your internet goes down? A good service will download music so the playlist keeps going.
- Scheduling: Can you program different music for different times? (e.g., “Morning Chill” from 7-11 AM, “Lunchtime Indie” from 11-2 PM).
- In-Store Messaging: Do you want to add your own simple ads? (“Don’t forget to try our new-season latte!”) Some services offer this.
You can easily compare the key features from top music for business providers on our music for business comparison tool. It’s free and fast to find the right provider.
Need music for your coffee shop? Check out different providers on our Compare Page, fast and free!
Licensed Streaming vs. Royalty-Free: What’s the Difference?
You have one other option: royalty-free music.
- Licensed Streaming (CloudCover, etc.): These services pay the PROs. This lets you play famous and popular artists—the same songs you hear on the radio.
- Royalty-Free (Epidemic Sound, etc.): These services own all their music. You pay a subscription to access their library. You cannot play famous artists like Taylor Swift or The Beatles.
Our recommendation: Most coffee shops want the familiar sound of popular artists. A licensed streaming service is the best way to get this legally.
What Will Legal Music for Coffee Shops Cost?
This is a key question. Provider pages often hide their prices. Here is what you should expect.
For a single, small coffee shop, a legal music service usually costs between $25 and $50 per month.
The price can change based on:
- Number of Locations: More shops cost more, but you often get a multi-location discount.
- Included Features: A basic plan with pre-made playlists will be cheaper. A premium plan with custom messaging and AI curation will cost more.
Square Footage: Some PROs base their fees on the size of your shop, which can affect the service’s price.
The Tech Setup: What Do You Need?
Getting started is simple. You don’t need a DJ booth (or a professional DJ!). All you need is:
- A Player: This is the device that runs the music service.
- Use Your Own: Many services have an app. You can run it on an old iPad, a smartphone, or a laptop. This is the cheapest option.
- Use Their Hardware Player: Some companies will send you a small streaming box. You plug it into your router and your sound system. This is often more reliable.
- An Internet Connection: The service streams music, so it needs solid Wi-Fi or a wired (Ethernet) connection.
A Sound System: The player needs to connect to an amplifier and speakers. For most cafes, this is a simple “aux cable” (headphone jack) or RCA cable from the player into your amp.
FAQ: Your Top Questions About Music for Coffee Shops
Q: Can I just use my personal Spotify or Apple Music account?
A: No. This is the most common mistake. Using a personal account for business is illegal and violates their terms of service. You can be fined heavily by groups like ASCAP and BMI. There is no Spotify for Business, Apple Music for Business or even an Amazon Music for Business.
Q: What is the real risk of getting caught?
A: The risk is very real. PROs have agents who visit businesses to check for compliance. Other business owners (or even customers) can also report you. Licensed music for business can be complicated. It’s easier to go with an approved music for business provider. The fines are not worth the risk.
Q: How much does a legal coffee shop music service cost?
A: For a single location, you should expect to pay between $25 and $50 per month. This fee includes all the licensing, so you are fully covered. You can easily compare pricing on our music for business comparison tool.
Q: Do I need special hardware to play the music?
A: Usually, no. Most services can be run from an app on any computer, tablet, or smartphone. You just connect that device to your shop’s existing amplifier and speakers. Some services offer a dedicated player box for a small extra fee. There are pros and cons to each music playback method.
Q: Can I create my own playlists?
A: Yes. Most services give you tools to build your own playlists. They also offer hundreds of pre-made, curated playlists designed for coffee shop vibes.
Q: What if my internet connection fails?
A: Many professional services include an “offline mode.” The player downloads a certain amount of music and will keep playing from its memory until the internet is back. This is a key feature to look for.